Expedia Corporate Travel

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IPFW uses Expedia Corporate Travel to prepay airfares and lodging for University employees and guests. Expedia Corporate Travel is the only authorized process for prepaying airfare and lodging at IPFW. Travelers wishing to use other travel services or agencies are free to do so, but must pay their own fares and reservations and receive reimbursements after completion of their trip according to University procedures.

Accounting Services is not a travel agency. We do not have staff to research fares and itineraries for University Travelers. Expedia Corporate Travel allows travelers to build their own itineraries and save them pending approval of their trip according to normal University procedures.

Once Accounting Services receives the approved Form 17 travel authorization, the travel clerk will retrieve the itinerary saved by the traveler and pay for it.

Program Overview

Video Demo: Introduction to Expedia Corporate Travel
Introduction tutorial to the booking site for travelers (4 mins.)

Latest Release Features for travelers
Take a look at the most recent feature upgrades to Expedia Corporate Travel

The Expedia Corporate Travel Promise & Flight Price Guarantee

Information for New Users

Requesting an Account

Employees with regular appointments who want an account in Expedia Corporate Travel should contact the Travel Desk at 16220 or travel@ipfw.edu with the following information:

• Name as it appears on your driver's license or passport
• Department Name and cost center
• e-mail address

The travel clerk will set up an account and Expedia Corporate Travel will send you an e-mail with instructions for accessing your new account, assigning the account a password, and completing a brief travel profile of contact information, emergency contacts and travel preferences.

NOTE: The e-mail from Expedia Corporate Travel may be diverted to your junk-mail folder. If it is, be sure to add the e-mail address to your trusted list or your frequent contacts list. If you do not, your subsequent itineraries and other communications from Expedia will wind up in the junk mail folder also.

Limitations

Expedia Corporate travel cannot be used to arrange personal travel, incuding combined business-personal travel. Only travel directly to business destinations and back can be entered.

Expedia Corporate Travel cannot be used to arrange travel for spouses and other family members accompanying traveler to a business destination. Travelers taking family members with them on university business must make alternate arrangements for their family's travel.

Tips for Travelers Using Expedia Corporate Travel

Setting and Updating Your Profile

Tips for Booking Trips

Changing or Cancelling a Trip

Additional Information

Expedia Corporate Express Traveler Center

Traveler & Arranger Manual

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