General Information |
How to Access
Monthly Financial Reports
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Report Descriptions
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Report
Delivery
Process |
Report
Glossary |
Standard Monthly User Reports (SMUR) |
The Standard Monthly User Reports are intended for the operating funds, both budgeted and non-budgeted, such as:
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21 Funds (General Operating)
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22 Funds (Income Producing)
- 24 Funds (Auxiliary & Service Enterprises)
- 31 Funds (State Line Appropriations)
- 32 Funds (State Agricultural Extension)
- 51 Funds (Private Gifts)
and other funds used by departments for operational activities
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SMUR1
Operating Statement
A summary report of revenue and expenses by commitment item, with month vs. previous-year month and year-to-date vs. previous year-to-date variance comparisons
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SMUR2
Transaction Listing
A list of all transactions for the current month, including such details as vendor names and product descriptions. |
SMUR3
Monthly Budget Changes
(No Cost Sharing)
A list of all budget transactions, including original, changes, carry forward and cost share items. This sample shows an account that does not have cost sharing. |
SMUR3
Monthly Budget Changes
(Cost Sharing)
A list of all budget transactions, including original, changes, carry forward and cost share items. This sample shows an account that has cost sharing. |
SMUR4
Income Statement
(Budget Summary)
This report is most useful for comparing budget vs. actuals in budgeted funds. It includes transactions on a fiscal-year basis. While revenue is shown in this report, it is not taken into account in the bottom-line balance. |
SMUR5
Balance Sheet
A report that provides asset and liability balances. It includes cash balances as well as management balances.
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SMUR6
Account Balance List
A list of all accounts within a unit that includes details on PI, Co-PI, management balance, cash balance (if applicable), title and project period. |
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Real Internal Order Reports |
Real Internal Order (RIO) reports are for Internal Orders and Funded Programs. These are special sub-categorizations of cost centers designed for short- or long-term reporting, such as:
- Continuing Education courses
- Special allocations within funds and cost centers
- Start-up funds
- Conference and workshops requiring separate accounting
and similar scenarios. Internal Orders and Funded Programs do not report balance sheet information like fund balances or cash balances. They are intended to report only revenues and expenses.
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RIO1
Monthly Budget Changes
A list of all budget transactions, including original, changes, carry forward and cost share items by RIO. |
RIO2
Monthly Transaction
A list of all transactions for the current month that includes such details as vendor name and product descriptions by RIO.
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RIO3
Income Statement
This report is most useful for comparing budget vs. actuals in budgeted funds by RIO. It includes transactions on a fiscal-year basis. While revenue is shown on this report, it is not taken into account in the bottom-line balance. |
RIO4
Operating Statement
A summary report of revenue and expenses by commitment item with month vs. previous-year month and year-to-date vs. previous year-to-date variance comparisons by RIO. |
Sponsored Program Reports /
Project Financial Reports (PFR) /
Financial Status Summary Reports (FSSR) |
These reports, alternately referred to by the titles above, are designed to report on grants and other externally funded (i.e. sponsored) programs and research. These reports can be presented in a grant views or sponsored program views. Grant views reflect the complete program, whereas sponsored program views reflect certain subsets of the overall program. |
Monthly Transaction Listing
A list of all budget transactions, including original, changes, carry forward and cost share items for a specified fiscal year. |
Project Financial Report
This includes header data about the grant, budget, current-month expenses, life-to-date expenses, commitments and available balance for a grant or sponsored program. |
Transaction Listing
A list of all transactions for the current month that includes such details as vendor names and product descriptions by grant or sponsored program. |
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Account Information Management System (AIMS) |
AIMS-FM and AIMS-GM are on-line queries in the OnePurdue Portal that provide current information on budgeted funds and sponsored programs. The information in AIMS is updated daily. Limited information pertaining to revenues and expenses in non-budgeted funds is also available in AIMS, but balance sheet information, such as cash balances, are not found here. |
AIMS-FM
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AIMS-FM
Quick Reference Guide
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GM AIMS Faculty
Account Detail Lookup
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For Business Office Use Only |
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